Gloucestershire Grammar Schools
Entrance Test for admission into Year 7 in September 2021
Essential Information before you start to register
Please ensure you read the information on the school websites before you start.
There are further guidance notes to help you at the start of each section. Please read these carefully before you complete the section.
Some fields are required - these are clearly indicated on the form. If you leave any of these required fields blank the registration form cannot be submitted.
You will encounter difficulties if you attempt to register on a SmartPhone. Please use a PC or Tablet where you can easily read the prompts and the instructions. The majority of errors and mistakes are caused when attempting to complete the Registration Form on a SmartPhone.
We will be sending you emails as part of the registration process. It is essential that you receive ALL our emails. Some ISPs (email providers) block any emails received from any email address that is not in your Safe Senders. This is a world wide problem and outside of our control.
To avoid this happening to you, before you start to complete the on-line registration form, you must add the following email address to your “Safe Senders”. This should ensure that all our emails are delivered to your Inbox.
If you do not receive a confirmation email from us it may have gone to your spam, bulk or junk mail folder. If you find the email there, your ISP or your own software spam-blockers or filters are diverting our email. We have no control over this - only you or your ISP can change the settings. Please follow the instructions above and add our email address to your “Safe Senders”.
If you have already registered and you have printed or photographed the “Proof of Submission” page as advised (see below) but not received a confirmation email please follow the instructions above regarding “Safe Senders” and then email us to confirm that you have done this and to request a second copy. If you do not have a “Proof of Submission” it means that your on-line form has not been submitted and have missed the deadline.
How will I know if my Registration Form has been submitted successfully?
When you have completed your Registration Form and you click the Submit button, if your form has been successfully submitted, you will be taken to a “Proof of Submission” page.
This will display your child’s name, a unique Proof of Submission number and the date and time that the form was submitted. You MUST print or photograph this page. In the event of any dispute regarding the submission of your on-line registration form you will need to send us this page as evidence. Without it we will not investigate any claims that an on-line form has been submitted on time.
If you have left any of the required fields blank, instead of the “Proof of Submission” page, your registration form will be re-displayed and any errors will be highlighted in RED at the top of the form. You need to complete these required fields and then click the “Submit Registration” button again. You should then be taken to the “Proof of Submission” page. If you do not have a “Proof of Submission” it means that your on-line form has not been submitted and you will need to submit a new on-line registration form.
If you find that you cannot submit your form, please read the notes at the very bottom of this page and send us the details. We will do our best to help you. See “Unable to Submit on-line registration form” in the Additional Links section at the bottom of this page. However, responsibility remains with you to ensure that your completed registration form is received before the deadline - 12 noon on 30 June 2020. No exceptions or extensions to the deadline will be considered.
Important Notice about Confirmation emails
Except in the first few days most Registration Forms are processed within twenty-four hours and a confirmation email is sent as soon as it has been processed.
If you think you have not received your confirmation email please check your spam, bulk and junk folders - it may be there!
If you have a copy of your “Proof of Submission” page (see above) and checked your spam, bulk and junk folders and have not received a confirmation email after three days you must follow the instructions above regarding “Safe Senders” and then click on the icon at the top of the On-Line Registration Form to send us an email.
Responsibility for ensuring that your registration form has been received and processed before the deadline (12 noon on 30 June 2020) rests exclusively with parents / carers. If you do not contact us we have no way of knowing that there is a problem.
Do NOT submit a duplicate Registration Form. Duplicate Registration Forms will be deleted automatically without being processed.
Deadline for submitting On-Line Registration Forms is 12 noon on Tuesday 30 June 2020.
No exceptions will be made for registration forms not received and processed by the deadline.
Changes to Shared Schools will not be accepted after the deadline.
Coronavirus and the Entrance Test
It is hoped that schools will reopen in September 2020 at the latest and that the Gloucestershire Grammar Schools’ Entrance Test will go ahead on 12 September 2020 as planned.
Parents should register their children for the test by the deadline - 12 noon on Tuesday 30 June 2020.
Should Government instructions cause the date of the test to be changed parents will be notified of any alternative arrangements. Please check this website and the individual school websites for details of any changes.
Please note there will be no change to the requirement to register by 12 noon on 30 June 2020.
If you need further information or advice please check the individual school websites first. If you need to contact the schools please email the Admissions Officer as at present most staff are working from home and will not necessarily be available by telephone. As Government advice and guidance has yet to be published, final decisions on arrangements are unlikely to be made until August. Your patience and understanding is much appreciated. Thank you. Details will be published as soon as they are known.
The Entrance Test is independent of the Local Authority - please do not contact them regarding the Entrance Test.
Registration has now closed
If you have a Proof of Submission but have not received a confirmation email then you MUST make sure you add our email address to your safe senders and then email us to confirm that you have done this.
If you do not have a Proof of Submission then you have not successfully submitted a registration form and it is now too late to register your child for the entrance test.
If you have missed the deadline for registration you need to contact the schools directly. We are unable to help you.
If Government advice / guidance requires schools to change the date or arrangements for the entrance test we will publish the revised details on this webpage.
Should the date or arrangements for the test change you will be notified of the new date and time and you will be required to accept this. There will be no negotiation.
The top priority for the arrangements for the test is to ensure the safety of all staff and candidates and no changes will be made which could compromise this.
It is now too late to make any changes to the list of schools you wish to share your child’s scores with. Please do not ask as the answer will be “No”.
Should your child change Primary School between now and the test we do not need to know. Their test answer sheet will show the Primary School you entered when you registered. We will not be changing this.
If you move house between now and the test you must inform us and most importantly ALL the schools you included on your registration form otherwise you will not receive the information pack.
If you entered an incorrect Date of Birth or the wrong names on your registration form you should notify us firstname.lastname@example.org immediately.
Any supporting evidence for Special Needs / Access arrangements should have been sent to your Preferred Test Centre by 12 noon on 30 June 2020. If you have any questions about supporting evidence you must contact your Preferred Test Centre for advice. Please do NOT email any supporting evidence to email@example.com
Service Pupil Premium: If you have included Stroud High School among your choices you need to send evidence to your Preferred Test Centre highlighting that you have asked for your scores to be shared with Stroud High School. If you have not included Stroud High School and you are eligible for Service Pupil Premium but not Pupil Premium then please email us firstname.lastname@example.org so that we can correct this. The notes on the registration form advised you to contact the schools before answering “yes” for Service Pupil Premium.
Pupil Premium - candidates from outside of Gloucestershire - you need to provide evidence to your Preferred Test Centre. If you have any questions please contact your Preferred Test Centre.
We will email all parents by the end of July to advise them of their Allocated Test Centre. Some Test Centres are oversubscribed and it will be necessary to balance the numbers. This is done centrally and individual requests will not be considered. This was explained in the notes before you registered.
Test Day ID - COVID-19 Declaration
After you have submitted the on-line registration form you need to download and complete the Test Day ID - COVID-19 Declaration Form (click the link above). Your child must bring it to the test signed and with a photograph attached (see section 4 in Notes about Admission Arrangements and Testing). This applies to ALL candidates.
Corrections to data already submitted
If you wish to correct mistakes you made when completing the On-Line Registration Form please click the link above. Please note we do not key any data. We process the data that you submit. We will not change your Preferred Test Centre once you have submitted your On-Line Registration Form (see notes). You cannot add or remove any share schools after the deadline.